> ## Documentation Index
> Fetch the complete documentation index at: https://help.propexa.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Usage

> Understand what counts towards your usage.

Propexa measures usage when a suggestion is successfully automatically applied in Rex CRM.
Each auto-applied suggestion uses one suggestion from the workspace's monthly
allowance.

<Info>
  Scanning a record and creating a suggestion do not use the monthly suggestion
  allowance. Selecting **Ignore** or allowing a suggestion to expire also does
  not use the allowance.
</Info>

## What counts towards the allowance

| Activity                                                          | Uses the monthly allowance? | How it appears on **Usage**                                              |
| ----------------------------------------------------------------- | --------------------------- | ------------------------------------------------------------------------ |
| Propexa successfully applies an eligible suggestion automatically | Yes — one suggestion        | Included in **Applied suggestions** and **Auto-applied suggestions**     |
| A person reviews a suggestion and selects **Fix suggestion**      | No                          | Included in **Applied suggestions** and **Manually applied suggestions** |
| Propexa scans a record or creates a suggestion                    | No                          | The scan is included in **Records analysed**                             |
| A person selects **Ignore suggestion**                            | No                          | Included in **Ignored suggestions**                                      |
| A suggestion expires before it can be applied                     | No                          | Included in **Expired suggestions**                                      |

**Applied suggestions** is the total of **Auto-applied suggestions** and
**Manually applied suggestions** for the selected month. A suggestion is not
counted as applied merely because it was created, reviewed, or queued for a
change.

## Automatic and manual application

Propexa supports two ways to apply suggestions:

* **Automatic application:** An eligible suggestion is applied to Rex without
  waiting for a person to review it in the Queue. After the change succeeds, it
  uses one suggestion from the allowance and appears under **Auto-applied
  suggestions**.
* **Manual application:** A person reviews a pending suggestion in **Queue**
  and selects **Fix suggestion**. After the change succeeds, it appears under **Manually applied
  suggestions**.

Both workflows update the Rex record. The difference is whether the suggestion
was applied automatically or selected by a person for application.

## Suggestion outcomes

### Applied

The proposed change was successfully made in Rex.

### Ignored

A person chose **Ignore suggestion**. Propexa does not make the proposed change
in Rex. The outcome is included in **Ignored suggestions** for reporting, but
it does not use the monthly allowance.

### Expired

The suggestion could no longer be safely applied, for example because the Rex
record changed after the suggestion was created. Propexa does not make the
proposed change. The outcome is included in **Expired suggestions**, but it
does not use the monthly allowance.

## View current and previous usage

Select **Usage** in the Propexa sidebar. Choose a month using the month selector
at the top of the page.

The page shows:

* **Applied suggestions**
* **Auto-applied suggestions**
* **Manually applied suggestions**
* **Ignored suggestions**
* **Expired suggestions**
* **Records analysed**
* **Monthly suggestion cap**

The sidebar's **Monthly usage** indicator shows the percentage used and the
number of auto-applied suggestions against the cap. The **Dashboard** also shows
**Quota usage** for the selected Rex account.

<Tip>
  The allowance can vary by workspace. Use **Monthly suggestion cap** on the
  **Usage** page as the current allowance for the selected workspace and month.
</Tip>

## Monthly reset and cap

Each usage period is a calendar month. It resets at the start of a new month.

When **Auto-applied suggestions** reaches **Monthly suggestion cap**, Propexa stops
accepting additional suggestions for application for the rest of that usage
period. Changes that were already accepted can finish processing. Scanning can
continue, and **Records analysed** can continue to increase, without using more
of the suggestion allowance.

Pending suggestions can still be reviewed so your team can plan what to handle
after the monthly allowance resets. When approaching the cap, prioritise the
suggestions that matter most to your current database work and check **Usage**
before applying a large selection.

## Examples

<AccordionGroup>
  <Accordion title="A suggestion is applied automatically">
    Propexa finds an eligible contact formatting improvement and applies it to
    Rex automatically. After the change succeeds, **Applied suggestions** and
    **Auto-applied suggestions** each increase by one. The suggestion uses one
    from the monthly allowance.
  </Accordion>

  <Accordion title="A suggestion is reviewed and applied manually">
    A workspace member opens **Queue**, reviews a property relationship
    suggestion, and selects **Fix suggestion**. After the change succeeds,
    **Applied suggestions** and **Manually applied suggestions** each increase
    by one. The suggestion does not count towards the monthly allowance.
  </Accordion>

  <Accordion title="A suggestion is ignored">
    A workspace member selects **Ignore suggestion**. **Ignored suggestions**
    increases by one. No Rex change is made, and the monthly allowance is
    unchanged.
  </Accordion>

  <Accordion title="A suggestion expires">
    The underlying Rex record changes before the suggestion can be applied, so
    Propexa expires it without changing Rex. **Expired suggestions** increases
    by one, and the monthly allowance is unchanged.
  </Accordion>
</AccordionGroup>